To advance the global standard for mountain bike instruction, driving an inclusive community that empowers our members through education, certification, service, and experience.
Board of Directors Purpose
The Board of Directors supports and provides guidance based on strategic leadership. acting with the full authority and responsibility to create policies. The Board of Directors also oversees the financial health, programs, and overall performance, while providing the executive director resources needed to serve our members. While the day-to-day operations are led by the executive director, the board-executive director relationship is a partnership, and involvement of the board is critical and expected.
Board of Directors Responsibilities
In general terms, the board of directors provides oversight, guidance, and feedback to the executive director, staff, and committee members. The board ensures the organization stays aligned with its mission and values in addition to complying with all federal and state laws.
Specifically, the board of directors has oversight over the following areas:
- Legal Oversight
The board ensures that it is operating in accordance with its mission and the purpose for which it was granted tax-exempt status. As safeguards of the public trust, board members are responsible for protecting the organization’s assets. The board ensures legal and ethical integrity and maintains accountability.
- Management Oversight
The board is responsible for ensuring that the BICP is being run well. The board selects the executive director and decides his/her role. The board supports the removal of the executive director.
- Financial Oversight
The board provides proper financial oversight, including setting and approving an annual budget. The board ensures there are financial resources. Many board members are involved in making sure the nonprofit has the money it needs. This may include making recommendations to other businesses to contribute to donations, organizing fundraising events, or other fundraising activities.
- Program Oversight
The board ensures that programs are in place to further the mission and goals of the BICP.
The Positions of the Board of Directors
- Presides at board meetings.
- Creates the agenda in collaboration with the executive director.
- Appoints people to committees and assigns committee chairs.
- Sets goals and objectives with the board and ensures they are met.
- Works with the executive director to hold members accountable for attending meetings.
- Fulfills the board presidents’ duties when the presiding officer is absent or if that office becomes vacant.
- Assists the board president in the execution of their duties.
- Serves on committees as requested to learn the operations of the board.
- Holds members accountable for their tasks.
- Assures that an agenda has been prepared by the board president and executive director and that the agenda is distributed in advance of the meeting.
- Oversees the distribution of background information for agenda items to be discussed.
- Prepares the official minutes of the meeting and records motions, discussions, votes, and decisions.
- Prepares and provides the previous meeting’s written minutes to board members before the next meeting and records any changes or corrections.
- Assures that documents (bylaws, Form-990, roster of board members) are accessible to members upon request.
- Schedules and notifies board members of upcoming meetings.
- Holds members accountable for their tasks.
- Produces financial statements, which they present at board meetings.
- Ensures tax-related documents and legal forms are filed on time.
- Manages the board’s review of and action on its financial responsibilities.
- Assists the executive director in preparing the annual budget and presenting it to the board for approval. Reviews the annual audit and answers board members’ questions.
The Positions of the Additional Board Members/Advisory Team
- Patrol Advisory Team
- Adaptive Advisory Team
- Community Outreach Advisory Team
- Fundraising Advisory Team
Advisory Team Responsibilities
As a member of the Advisory Team, you will chair committees and lead meetings with the assistance of the executive director. Your role will be to explore new avenues in which to improve your designated Advisory Team. Directives set for effective committees are:
- The advisory chair will solicit new members and appointees to the team.
- If the Advisory chair is unable to fulfill their obligations, they will recommend their replacement to be appointed and voted upon by the board of directors.
- The advisory chair will plan, schedule, and conduct a minimum of one quarterly meeting prior to the scheduled board of directors meeting.
- The advisory chair will work closely with the executive director to implement new initiatives.
- The advisory chair will present a summarized review of the committee’s current and future objectives at each quarterly board meeting.
- Advisory chair members will not be set to the same term limits as the board of directors, as such will remain active in their role until such time as determined by the board of directors or such that they step down.
Board Member Term Limits and Participation
BICP board members will serve a three-year term, to be eligible for re-appointment for an additional term, for a maximum of six consecutive years. Board members who have been termed out are still eligible to be members of the Advisory Board and committees. Board meetings are held quarterly, by video conference. All Board Members and Committee Members positions are volunteers and not compensated for their time.
Board of Directors/Members Duties
Duty Of Care
Members should be committed to following through on promises and assisting the organization to the best of their abilities. This means:
- Attending meetings and actively participating in committees, including but not limited to providing feedback, expertise, and support.
- Communicating with the executive director and other board members.
- Following through on assignments.
- Actively supports program initiatives.
Duty Of Loyalty
Board members will do more than show up. They will fully support and embody our mission and be loyal ambassadors for the BICP. When acting on behalf of the organization, each board member will put aside their personal and professional interests.
Duty Of Obedience
The board will do everything in its power to reach the BICP’s goals, but members still have an obligation to follow your organization’s guidelines, found in our governance documents(by-laws), and every board member has a legal responsibility to understand them and adhere to them.
Board Members Qualifications
Board Members are committed to the importance of having a certification program that encourages others to excel in the sport of mountain biking. In addition, BICP board members believe in an all-inclusive sport and will work to support measures that increase access to mountain biking for all people. The ideal candidates will have the following qualifications:
- Professional experience within the education and/or bicycle industry
- A commitment and understanding of the importance of the BICP’s mission
- Has personal leadership skills for cultivating relationships and growth within the cycling community
Role of the Executive Director
The board will hire an executive director to execute policies, programs, and initiatives. The executive director is more involved than the board in the day-to-day operations of the organization. The executive director is a paid position.
- Staff Management
The executive director hires, supervises, and motivates the staff.
- Development and Management of Policies and Program
The executive director works with any staff to develop policies to guide the BICP to fulfill its purpose.
- Liaison to the Board of Directors
The executive director must also keep the board informed of what the organization is doing. The executive director attends board meetings and maintains open lines of communication with the board of directors.
The BICP’s board of directors and executive director will also work together on broader projects that are important to the well-being of the BICP.
- Strategic Plan
The board and executive director work together to create a strategic plan to guide the BICP.
- Fundraising Plan
The board and executive director develop a fundraising plan to ensure that the BICP has the resources needed to fulfill our strategic plan.
- Evaluation of the Organization
The board and executive director implement periodic evaluations to ensure that the BICP remains true to its mission and is effective.