TERMS AND CONDITIONS
BICP NON-DISCLOSURE AGREEMENT
To participate in the Bike Instructor Certification Program – Certification Course/s. The Bike Instructor Certification Program requests, and the Recipient agrees that the Recipient will protect the confidential material and information which may be disclosed between the Owner and the Recipient.
No portion of this publication may be reproduced, distributed, or transmitted in any form or by any means, including photocopying, recording, or other electronic or mechanical methods, without prior written permission of the publisher.
The Recipient agrees that by agreeing to the Terms and Conditions at the time of registration, you will adhere to the BICP Non-Disclosure Agreement, and the payment will bind this agreement. Further details on the agreement can be found here.
Course Fees and Refund Policy
Ride Leader Online Certification and Other Online Modules
No refunds will be issued for the Ride Leader Certification or any other online training modules.
Level 1 Certification Course
45–60 days prior to course start date: BICP will issue a refund for the Level 1 Certification course, less the cost of the online Ride Leader Certification ($200).
29–44 days prior to the course start date: BICP will retain 50% of the Level 1 course fee.
Fewer than 15 days prior to the course start date: No refund will be issued.
Level 2 and Level 3 Certification Courses
45–60 days prior to the course start date: BICP will issue a refund for the Level 2 or Level 3 Certification course.
29–44 days prior to the course start date: BICP will retain 50% of the course fee.
Fewer than 15 days prior to the course start date: No refund will be issued.
Course Cancellation Policy
BICP reserves the right to cancel any course due to insufficient enrollment. Cancellations will be communicated at least 30 calendar days before the scheduled course date. Participants may reschedule for a future course.
BICP is not responsible for any travel or personal expenses incurred by the participant due to course cancellation.
If a course is canceled due to unforeseen circumstances such as severe weather or a natural disaster, participants may reschedule for a future course.
The BICP Program Manager will review special circumstances (e.g., illness or injury). When appropriate, participants may be offered the option to reschedule for a future course.
Retesting Policy
If a participant does not meet the BICP Ride Standard or fails to meet the expectations during in-person testing, the Instructor Trainer and BICP Administration may, at their discretion:
Allow video submission for reassessment, and/or permit the participant to attend another course for further testing at no additional charge.
Additional Guidelines:
Participants must complete any assigned training or skill development before retesting.
All retesting opportunities must be scheduled within six months of the original course date, unless otherwise approved by BICP Administration.
If the participant does not complete the retesting process within the designated timeframe, the certification attempt will be considered incomplete, and the participant will be required to retake the full course.
BICP reserves the right to deny additional retesting opportunities if minimum safety or skill standards are not met.
Performance Evaluation Criteria:
Below Standard – Performance was not observed or was not consistent with BICP standards. Participant requires significant examiner input. Performance is considered unsafe.
Meets Standard – Performance was observed and is consistent with BICP standards. Participant requires minimal examiner input.
Exceeds Standard – Performance was observed and is fully consistent with BICP standards. Participant demonstrates independence and requires no examiner input.
Annual Membership Dues
Annual membership dues are $65.00 USD and will renew automatically as a recurring payment.
No refunds will be issued for membership dues.
Participants are responsible for managing or canceling their own recurring payments.
Right of Refusal
BICP reserves the right to deny participation to any individual who, in its sole discretion, is deemed unable to meet the physical, psychological, cognitive, social, or safety requirements of a BICP course.
Promotion and Media Use
BICP may use participants’ names, photographs, and other images for promotional purposes, including but not limited to marketing materials, videos, social media, and press releases.
Health and Safety Policy
BICP is committed to maintaining a safe and healthy environment for all workers, contractors, volunteers, clients, and course participants. Hazards and risks to health and safety will be eliminated or minimized as far as reasonably practicable.
Instructor Trainer Responsibilities:
Ensure all training complies with applicable health and safety legislation.
Eliminate or minimize hazards and risks wherever reasonably practicable.
Provide adequate information, instruction, and supervision to participants.
Train participants to conduct activities safely.
Wear appropriate safety equipment (e.g., helmets) at all times while riding.
Participant Responsibilities:
Take reasonable care of their own health and safety.
Follow all safety guidelines, procedures, and instructions.
Maintain current First Aid and CPR certifications.
Report health and safety hazards to the appropriate parties (hosts, vendors, or the Program Manager).
Report all injuries or incidents, regardless of severity.
Wear appropriate safety equipment (e.g., helmets) while riding.
Assumption of Risk
Mountain biking is an inherently dangerous sport that involves unpredictable risks. Participants may experience minor injuries (such as scrapes, bruises, or sprains) or major injuries (such as concussions, fractures, or heart attacks). There is also a risk of catastrophic injury, including paralysis or death.
Waiver and Release of Liability
Participation in any BICP course requires signing a waiver acknowledging that:
The participant understands and accepts the risks associated with mountain biking.
The participant voluntarily assumes full responsibility for those risks and any resulting injuries or damages.
Respectful Workplace Policy
BICP is committed to fostering a respectful, inclusive, and safe environment for all employees, contractors, hosts, venues, and participants.
Violence, harassment, or discrimination of any kind will not be tolerated.
All individuals are expected to treat one another with dignity and respect.
Equal Opportunity and Non-Discrimination:
BICP is an equal opportunity organization and complies with all applicable laws and regulations related to employment and non-discrimination.
BICP does not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status.
This policy applies to all BICP activities, operations, and programs.